However, it allows the sender to override the message and send it. Allow the sender to override: Helps in block the message.However, the sender can still send this message. Notify the sender: Prompts a policy tip notification to the email sender about a possible violation of company policy.The policy tip can be customized further using the following options: In case of DLP, the policy tip can be enabled by selecting either Enforce or Test with Policy Tips links. For that, in the Outlook Options dialog box, one must first select the Mail tab and within the MailTips Options dialog box, select the Policy tip notification check box. To enable the policy tip to function well in Outlook, it must be enabled on the client system. The client is then able to view the policy tip details of the user account who is trying to send an offending email message which fails to meet the compliance policy of the organization as set in the DLP. The Exchange Web service then provides the details to the client.Ħ. The Active Directory and Mailbox Servers provide the required details to the Exchange Web service.ĥ.
Email sender composes a new email message and specifies the recipient’s email address.The following points illustrate the functioning of policy tips in the background: PolicyNudgeRuleType: Gets a single DLP rule.īackground Working of Policy Tips Functions:.PolicyNudgeRulesType: Gets a set of DLP rules.PolicyNudgeRulesConfigurationType: Gets a collection of DLP rules and classification definitions that are forwarded to a client.PolicyNudgeRulesServiceConfiguration: Holds the policy tip configuration setting information.Policy nudges: Policy nudges that are used for displaying at client end.In case of policy tips, the GetServiceConfiguration operation returns the following configuration information: In order to provide these configuration settings information, service configuration uses Web Service Definition Language (WSDL) operation. In EWS, the service configuration operation retrieves the configuration settings for policy tips and mail tips. The main component used in the working of policy tips and mail tips is EWS. The Working of Policy Tips and Mail Tips: Run the following command to view mail tips settings for an organization: An option for configuring mail tips preferences is provided in case of each account by selecting that particular account from the Apply to this account drop-down list. Mail tips configurations are applicable to each exchange account that is configured in Outlook. Policy tip settings are applicable only to the DLP rules that are specific to an environment. An exchange administrator manages such policy tips.ĭifference between Mail Tips and Policy Tips: Further, there is one option using which a user can provide business justification for sending such a message using policy tip. If the user still sends an offending email, then it will be considered as a violation of the organization’s compliance policy.
This service notifies email senders in Microsoft Outlook when they are about to violate any Data Loss Prevention (DLP) policies while they are sending any offending email message.įor instance, in an organization, if a DLP is configured in Exchange that restricts a user from sending credit card numbers or other sensitive details through emails, then a policy tip will notify a user about the risk of sending such an email. Microsoft Exchange offers a service called policy tips.